Documentation

Introduction

The Alternative Item Form is used to define substitute or replacement items in the ERP system.

It helps when the original item is unavailable, out of stock, or temporarily restricted.

Using Alternative Items helps continue business operations without delays.

It is mainly used in:

• Purchase
  
• Sales
  
• Manufacturing
  
• Inventory Management

Why Alternative Item is Created:

Alternative Item is created when:

• Original item stock is not available
• Similar item can be used as replacement
• Production should not stop due to material shortage
• Customer accepts substitute item
• Urgent dispatch or purchase is required

How Alternative Item is Created

Alternative Item is created by linking:

• Main Item
  
• with
• Replacement Item

Fields in Alternative Item Form

Details Section

1. Item Code (Mandatory): Defines the original or main item for which an alternative item is being created.

Example:  Steel Bolt M10

2. Alternative Item Code (Mandatory): Defines the substitute or replacement item that can be used instead of the original item.

Example:  Steel Bolt M12

3.Two-way: Defines whether both items can replace each other.

If enabled:

• Item A can replace Item B
• Item B can also replace Item A

If disabled:

• Replacement works only in one direction.

4.Item Name: Displays the name of the selected Item Code automatically.

This helps users identify the main item easily.

5.Alternative Item Name: Displays the name of the selected Alternative Item automatically.

This helps users verify the replacement item correctly.

Uses of Alternative Item

A. Purchase Process

If supplier cannot provide the original item:

• Alternative item can be purchased.
• 
  

B. Sales Process

If original item is out of stock:

• Replacement item can be supplied to customer.

C. Manufacturing Process

If raw material is unavailable:

• Substitute material can be used in production.

D. Inventory Management

Warehouse users can:

• Issue replacement items
• Continue stock movement without interruption